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With a full list of regulatory benchmarks to meet, we’re here to help. Below is a curated list of key deadlines and reminders covering everything from OSHA to general workforce compliance requirements. Be sure to review any applicable local or state regulations, as deadlines and obligations may vary. If you have questions about any of these benchmarks, please reach out to your OVD advisor for guidance.

OSHA – Required (Annual / Q1):

  • Verify OSHA injury/illness logs for prior year and postOSHA 300A (Feb 1 – Apr 30).
  • Review and update annual programs: Emergency Action Plan, Hazard Communication (Hazcom), Lockout Tagout, Respiratory Protection, PPE, Hearing Conservation, Confined Space, and Bloodborne Pathogen Exposure Plans.
  • Conduct regular training: HazCom, PIT/Forklift, BBP,LOTO, Fire/Evac, Fall Protection, Hoist/Crane, FirstAid/CPR/AED.
  • Conduct respirator fit testing and medical evaluations.
  • Conduct annual audiogram testing for hearing conservation.
  • Audit and update SDS library.
  • Perform annual Machine Guarding / LOTO audits.

Hazardous Materials

  • HazMat Employee Training (every 3 years).
  • Review shipping papers, UN packaging, lithium battery compliance.
  • Verify 24/7 emergency response provider information.

EPA – Environmental Programs

  • Tier II Chemical Inventory (due March 1).
  • Prepare for TRI Reporting (due July 1).
  • GHG Annual Report (due March 31).
  • Annual Emissions Inventories (state deadlines vary).
  • RCRA annual training.
  • Stormwater (SWPPP) annual review.
  • Air permits: renewal checks and monitoring plan updates.
  • SPCC Plan: 5-year review or post-change update.
  • Update chemical inventory.

FMCSA: Fleet & Driver Compliance

  • MVR checks for all CDL drivers.
  • Update DQ files.
  • Annual vehicle inspections (49 CFR 396).
  • Drug/alcohol program: random pool, MIS reporting.
  • Review ELD logs and Hours-of-Service compliance.
  • Driver training refresh (hazmat, cargo securement, defensive driving).

Fire & Life Safety

  • Fire extinguishers, fire pump, fire alarm & suppression system inspections
  • Emergency lighting/exit signs (90-min test)
  • Update evacuation maps, hot work permits, and emergency response plans.

Workforce Compliance

  • EEO-1 Reporting (private employers ≥100 employees / federal contractors ≥50 employees) collect employee demographic data submission typically in March.
  • OFCCP Compliance Prep for federal contractors (review compensation, hiring, promotions, anti-discrimination policies).
  • Anti-harassment and discrimination training refresh for all employees and supervisors.
  • Employee handbook & policy review: update policies on leave, accommodations (ADA), PTO, harassment prevention.
  • Benefits compliance review: ERISA, ACA reporting prep, COBRA notices.
  • I-9 / E-Verify audits (internal verification for federal compliance).
  • Conduct a pay equity/compensation review to mitigate discrimination risks.

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